Purchasing Officer

Posted:31/07/2018 -Closing Date:25/08/2018

Job Description

The Purchasing Officer is responsible for maintaining day to day purchasing and to procure the best possible materials/supplies at the best possible price. The Purchasing Officer is responsible for all the goods and services that are purchased by the Bank. He/she sources vendors, negotiates contracts, discounts, payment terms and ensures prompt delivery. The purchasing Officer assists in the development and implementation of a corporate purchasing policy to effect the best value for budget arrangements available.

Location

  • Head Office, Phnom Penh (2 posts)

Duties and Responsibilities

  • Provide and guidance to staffs on all procurement matters.
  • Research potential Vendors.
  • Track orders and ensure timely delivery.
  • Review quality of purchase.
  • Enter order details( e.g: vendors, quantities, prices) into internal databases.
  • Prepares/reviews purchase requisitions and orders for accuracy and ensures compliance with the bank policies and procedures.
  • Issue PO and consolidate purchase orders from all branches / Departments.
  • Process purchase requisitions & orders within purchasing authority.
  • Consolidate purchase orders of Fixed Asset and Equipment from All Branches / Departments.
  • Provide invoice processing facility for banking expenditure, ensuring all payments are processed accurately and in a timely manner, complying with all appropriate procedures.
  • Maintain update records of purchased products, delivery information and invoices.
  • Prepare report on purchases, including cost analyses.
  • Negotiate contract terms of agreement and pricing, contract renewal.
  • Log, redistribute, notify and verify payments, ensuring all payments are processed promptly & accurately and that appropriate procedures have been complied with.
  • Manage prefer supplier and supplier evaluation keeps annually.
  • Ensure all appropriate paperwork is available and properly authorized to enable maximum discounts and supplier credits to be obtained and which can be easily accessed for queries, VAT and Audit purposes.
  • Provide information for consultation documents, statutory returns and questionnaires concerning all aspects of payments.
  • Evaluates the documents submitted by the suppliers for accreditation purposes (supplying the best quality and offering the best price).
  • Develops, coordinates and implements systems, procedures and controls to ensure and effective centralized purchasing.
  • Processing payment with internal system and ensure transactions are properly recorded and entered into the computerized admin system.
  • Input & Verifying of Supply Chain User Manual into Flex tool System.
  • Follow up and reconcile the payment within supplier to assure accuracy and timely manner of payment.
  • Attend trade shows and exhibitions to stay up-to-date with industry trends.
  • Monitor stock levels the supplier delivery product orders to ensure the specification, quality are accurately and place orders as needed to the requester.
  • coordination with warehouse controller and logistic staff to ensure proper storage and verify shipment is transport to requester.
  • Assist with preparation of the department budget.
  • Maintain administrative files and records.
  • Assist with the annual audit.
  • Ensure up to date of fixed asset information and maintain Head office fixed asset movement, transfer, disposal in order and accurate.
  • Assisting on physical fixed asset counting and label.
  • Prepare fixed asset management report and update to Head of procurement unit.

Skill and Experience Required

  • Bachelor Degree in Administration,IT, Logistic, Accounting or related skill.
  • At least, 1 year experience in administrative or accounting work.
  • Computer skills including the ability to operate computerized accounting.
  • Effective written communication in English skills.
  • Effective verbal and listening communications skills.
  • Analytical and problem solving skills.
  • Proven work experience as a Purchasing Officer, Purchasing Agent or similar role.
  • Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
  • Hands-on experience with purchasing software , Product of IT.
  • Understanding of supply chain procedures.
  • Solid analytical skills, with the ability to create financial reports and conduct cost analyses Negotiation skills.
  • Develops, coordinates and implements systems, procedures and controls to ensure and effective centralized purchasing.
  • Trustworthy and with strong negotiation, communication and interpersonal skills.
  • Stress management skills.
  • commitment and willing to learns.
  • Flexibility and Honesty.
  • Time management skills.

How to apply

Interested and qualified applicants should submit only your updated covering letter and CV stating the position you apply for with current photo (4x6) via application below.

Submit Application Form


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